Entrar

Office Manager

Full-time @ Lisboa, Portugal

Regime: Full-time
Localização: Lisboa, Portugal
Perfil pretendido: Intermédio
Dimensão da empresa: 1-10 empregados


Office Manager


HiJiffy is an innovative solution that centralizes, automates and measures all customer care activities for travel companies by integrating cutting-edge technology in a simple, reliable and robust platform. We were considered as the most innovative solution in 2020 by UNWTO.

We’re based in Lisbon, count with clients such as Marriott, Accor or Frasers Hospitality and have as advisor Sébastien Lefebvre (former Director of Growth for Twitter).


About the role


We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.


Responsibilities

  • Serve as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shopping
  • Organize office operations and procedures
  • Update and maintain office policies as necessary
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors and service providers
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

Main requirements

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Familiarity with email scheduling tools
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree
  • Fluent in English


We offer you

  • A startup environment where you can see how to grow a company from dozen to hundreds of people and where you will have the space to grow
  • Flexible working hours
  • Possibility of working remotely with previous approval 
  • Competitive Salary
  • Our office is located at Lisbon city center



Formações que te podem interessar